Frequently Asked Questions
PCE Board of Directors
A: The annual dues are currently $150, and they are subject to change. The Poplar Creek Estates Board of Directors also has the ability to make assessments. PLEASE NOTE: WE HAVE NEVER HAD AN ASSESSMENT. Annual dues are payable in January. There is also a transfer fee of $100 when buying/selling a home. The business office will provide you with the Restrictive Covenants at that time. However they are available on here on this web site.
A: You may send correspondence to:
Q: What is the phone number and email address of the business office?
A: The listing of the members of the Board of Directors is located on the Poplar Creek Estates website, http://www.poplarcreekestates.org/news.php?viewStory=133 . Any board member may be contacted via this website and questions may be posted for board members. Residents may also choose to contact Board members via telephone. Be advised that if you contact by phone, you will be asked to submit your request, complaint, etc. in writing. Only those submitted in writing can/will be acted upon by the Board.
A: Prior to implementing the addition or change, obtain a copy of the ARC Request form, complete it, and return it to the PCE Homeowners' Association board (contact info located here). All proposed building changes to one’s property must be submitted in writing with copies of applicable drawings to the Board of Directors prior to the beginning of construction. All such projects must be approved by the Board’s Architectural Review Chairman. At present, residents building decks, installing pools, erecting playsets, or any structure not part of the dwelling are required either to locate their property pins or have a professional survey done prior to approval. This requirement is at the discretion of the ARC for all other structures one may request. Projects are reviewed for compliance to the restrictive deeds and covenants. The main criteria considered in a review is compliance with the restrictive covenants. The Board’s sole responsibility in such matters is ensuring the proposed structure does not detract from the décor of the neighborhood or place the Association and its residents at risk of liability. For this reason, the Board and the Architectural Review Chairman have latitude in decision-making. For any approved structure(s), the location (boundaries/property lines), the movement of utility lines, the impedance to drainage flows, and the safety of the structure are the complete and total responsibility of the resident. As such, these criteria are not a basis of consideration when the ARC makes a decision to approve or disapprove. Those who build structures that do not meet the conditions of the restrictive covenants could be asked to remove them at owner expense. Such notice will be done by certified letter. Those who do not comply are subject to legal action on behalf of the Association. The covenants and deeds of restriction define size, materials, locations, etc. for most types of structures. They are in place to protect the property value of all Poplar Creek residents. Metro requires that one obtain building permits for many types of construction. This is requirement is the responsibility of the resident.
Q: Do the covenants contain specific requirements concerning mailboxes?
Q: What do the restrictive covenants say regarding signs on one’s property?
Q: What is the policy concerning placement of “Open House”, “For Rent”, or “Home For Sale” signs in Poplar Creek Estates Entranceways?
Q: What is the policy concerning motor homes, campers, boats, trailers, truck cabs, and other large vehicles?
Q: Is there anything that can be done about cars parked on the sides of the street?
Q: What can be done about cars parked on the sidewalks, debris placed on sidewalks, or trashcans obstructing the sidewalks?
Q: Can the Board do anything about vehicles speeding through the neighborhood?
A: Because the streets in Poplar Creek Estates are Metro streets, installation of speed bumps would involve Metro. The Board has no jurisdiction in this matter. Several Board members attended an area meeting regarding traffic calming techniques afforded by Metro. Unfortunately, because we do not have 50% cut through traffic, PCE is not eligible for this calming technique. Additionally, PCE would not be permitted to place stop signs as a traffic calming technique either. The major streets in Poplar Creek Estates were recently lined in an attempt to slow traffic. We ask that all residents abide by the posted 30mph speed limit for your own safety and that of all residents.
A: The Board asks that residents first contact their neighbors to advise them of the nuisance. If unsuccessful, the resident may contact Metro Police who, based on priority, may or may not cite the owner. All residents in Poplar Creek Estates are subject to Metro leash laws. Enforcement of these laws is under the jurisdiction of Metro’s Animal Control Division. The Poplar Creek Board of Directors has no authority to enforce leash laws. Residents of Poplar Creek Estates are also subject to Metro laws pertaining to noise. Dogs barking during hours late in the evening or early in morning could be in violation of this code. In such instances (barking dogs), residents should first contact their neighbors to advise them of the nuisance. Article 3, Sec. 2, Paragraph 7 of the covenants states that sheltering of pets is limited to one’s domicile or garage unless an outdoor structure is approved by the ARC.
A: The Board has no enforcement powers other than to phone the owner or issue a letter asking that the violator respect his/her neighbors. For animals not subject to leash laws, residents are responsible for their actions in this regard. The Board asks that residents contact their neighbor(s) directly when such incidents occur. If unsuccessful, residents should contact a member of the Board of Directors in writing providing all necessary information. In such instances, the Board will contact violators and ask that they respect their neighbors.
A: All residents are subject to specific covenants that govern lawn maintenance. Additionally, Metro codes may apply should the yard be in a state that is substantially out of code. The Board asks that residents contact and express their concerns with their neighbors first. If unsuccessful, residents should contact a member of the Board of Directors in writing as to the nature of the complaint. A board member will attempt to contact the alleged violator by phone asking that he/she bring his/her lawn within code. If the lawn is not brought within code, a certified letter will be issued to the owner giving the resident five (5) business days to comply. If said resident is out of compliance after the five business days, a second certified letter will be issued advising the resident of the imposition of a $15 per day fine that will be effective upon receipt of the letter and the intent to file a lien against the property. If after another five days, the lawn is still not within codes, a third and final certified letter will be issued detailing all prior communications and it will include a copy of the lien that was filed. The daily fine remains in effect until the lawn is brought within code. A lien filed against a property must be satisfied at the sale or refinancing of the property. Residents are asked to respect their neighbors. Unsightly lawns detract from the property values of all and have been known to impact adversely the sale of residential property. The Board will be happy to refer its lawn service if a resident is in need of assistance. Such mowing costs will be at the expense of the owner. Requirements regarding lawns can be found in Article 3, Sec. 2, paragraph 6.
A: Each year at the annual meeting, residents in attendance elect board members. Board members have three-year terms. Residents elect board members to represent their views, wishes, desires, etc. Residents are invited to express their feelings, wishes, etc. at the annual meeting and a resident may, at anytime, contact a member of the Board. The Board may vote to approve/disapprove most measures without consent of residents. The Board, in essence, acts like your congressional representatives. Historically, the Board has never voted in favor of any measure without first knowing it to be the desire of the majority.
A: If you feel any tree on common ground poses a risk to your home, contact a member of the Board of Directors in writing or via telephone. The grounds keeping supervisor will go to assess the situation. Because such removal is at the expense of the Association, only trees or limbs deemed to be a potential safety or damage hazard will be removed, trimmed, etc. The board is under no responsibility to have unsightly trees and/or limbs which pose no safety or damage risk removed/trimmed. The cost of tree trimming/removal is very expensive. Thus, the board exercises great discretion.
A: Removal of branches, tree limbs, and other brush is the complete responsibility of the homeowner. If the next scheduled Metro pickup is greater than two weeks, the homeowner must make arrangements to have the debris removed. Stacking/leaving piles of brush or limbs in one’s front yard for periods longer than 2 weeks will be considered a violation. Owners who violate this restriction are subject to the same Board actions described above related to lawn care. No homeowner, under any circumstances, may transfer, move, or deposit such debris to Poplar Creek Estates’ common ground, drainage areas, etc. Those who do so will be subject to a board imposed fine and required to remove the debris immediately. Metro has resumed voluntary collection of such debris. In order for such items to be picked up, limbs may not exceed 4 inches in diameter and stumps will not be accepted. Additionally, commercial tree services/landscaping services are required to remove their debris. You may contact Metro at 880-1000 for specific information concerning pickup schedules in our area. You must leave all debris eligible for pickup in the same location as you would your garbage containers on scheduled pickup dates. Residents may not leave debris in the street or on sidewalks. Those who leave debris in the street or on the sidewalk are subject to citation by Metro. Above all else, leaving debris in the street or on sidewalks poses a safety risk. The Board asks that you refrain from such practices out of courtesy to neighbors as well as for safety reasons.
A: It is a violation for any resident or hired lawn service to dump/blow grass clippings, leaf debris, etc. into the street, a storm drain, or drainage area. Residents are requested to refrain from blowing such debris into the street because during subsequent rains it washes into the storm drains and drainage areas. Those who dump/blow debris into storm drains/drainage areas are subject to Metro and board imposed fines. Owners are responsible for the bagging and removal of all such debris. The homeowner is responsible for communicating this to their lawn service. The Board asks that you be considerate of your neighbors. If storm drains become clogged with debris, other residences can be adversely affected. Should you observe any resident engaging in such activity, you are asked to report it to a member of the Board of Directors.
A: It is a violation of Metro ordinances for anyone to place a garbage container such that the sidewalk is obstructed. Please do not place garbage containers on the sidewalks. The Board respectfully requests that garbage containers be removed from the street as soon as possible after pick up. Additionally, the Board asks that garbage containers be stored out of sight of the street. Garbage containers left in the street pose safety risks and detract from the overall beauty of the neighborhood. Many prospective residents are driving through our neighborhood daily. It is unsightly to have garbage containers lying in the streets or sitting in full view of the front of one’s home.
A: Installation of new lights is at the expense of the Association. Installation is also subject to Metro regulations. Any resident who desires installation of lighting should discuss the matter with all residents who would be in proximity. Remember, one resident’s opinion on lighting may not be the same as that of a neighbor. Not only should all residents in the vicinity agree on wanting the light, but, all should agree on the location of the light. Requests must be submitted to the Board in writing with all applicable detail. Funding and opinions of neighbors that would be affected will be used by the Board to render a decision. The Board has full authority to approve or reject such requests.
A: The restrictive covenants do not restrict the rental of one’s property; however, the resident owning the property is responsible for its conformity to all aspects of the restrictive covenants. Any violations, even if the fault of the tenant(s), are the responsibility of the property owner to correct. The property owner is subject to receive letters from the board requiring corrective action and the property owner is responsible for payment of any board imposed fines.